Following the embedding of KB+ into the workflows of the Journals and E-Resources team at the end of the HIKE project, we recently decided to start looking at how we can incorporate JUSP into this workflow to help inform purchasing decisions and to evaluate and demonstrate the value of our collection.
With the expiry date of the NESLi2 deals (e.g. T&F SSH collection, Wiley STM collection, Sage Premier Collection) approaching we thought we would use these as case studies to investigate the information available within JUSP and KB+, how we could use it and if there was any information that we needed that was missing.
The first statistics that would be needed for this were the usage statistics for the collection. Using the Taylor and Francis SSH collection as an example, which provides us with access to all the titles predominantly from 1997 onwards, we do not receive access to the archive issues as part of this deal, we would require a report which gives us the usage statistics JR1-JR1a. This is available as a report in JUSP which provides you with the total figure for the publisher and with the figures for the individual titles. Additionally it provides you with the number of articles accessed by the publisher which were available as Open Access (OA). This statistic is valuable to know as it allows us to dismiss OA use from the JR1-JR1a figures to give us a more accurate cost per use.
However, there is one major limitation of this report. It does not provide you with a breakdown of the figures through the period chosen either by month or by year, instead it gives the cumulative total of the entire date range. Nevertheless this total is useful to know as it can be used with other figures to provide other evaluation measures such as the cost per download for the life of the package.
To obtain a breakdown of usage statistics by month you have to use the ‘JR1, JR1a and JR1 GOA’ report which provides a breakdown of your usage statistics by month and by title. One of the problems with this report is that it does not exclude the JR1a statistics, so the statistics include the downloads from the backfiles which are not part of the NESLi2 deals and therefore should not be included in the statistical analysis as it could skew the figures. However, having checked the current vs. archival usage (which is available on JUSP) the archive usage is minimal, as we don’t own the archive, so in this instance it would be possible to use this report. This will be more of a problem as we start to purchase publisher backfiles.
The report gives a monthly breakdown of the usage statistics by title over the time period and for the publisher requested. This information is really useful for a yearly review as it allows you to identify patterns of use and evaluate the value of a single title. It allows us to identify any low use core subscriptions which could potentially be cancelled.
A useful report from JUSP is the ‘View usage of titles and deals’ which retrieves the statistics for the packages by a publisher. This data for the entire package is needed once a year, and then at the end of the package lifetime to evaluate the use of the package and to help use decide whether this is the correct package to renew.
Although this report is very useful as it provides us with the Current JR1 total for all the titles within the package, and so excludes the backfile downloads, it only provides the headline figures for the titles for each year. Therefore it is not particularly useful for analysing the monthly use of the package over it’s lifetime. Many of the higher education institutions take NESLi2 packages, therefore these are the statistics that many people require, therefore would it be possible to provide a monthly breakdown of this report including the JR1, JR1a, JR1 GOA and Current JR1 for all the titles of the package?
It is also useful for us to know which of these titles are core titles. Not only does it allow us to identify any core titles that do not have high usage and could perhaps be considered for cancellation but it also allows us to identify any high use titles that we do not have as an individual title which we should consider purchasing at the end of the package lifetime as an individual subscription so that we do not lose access to the title. Although it is possible to identify your core titles in JUSP, we have tended to identify them in KB+ as this system has been developed to help us manage our NESLi2 packages and core titles. Having already identified our core titles in KB+ it is not time efficient to re-add the same information to JUSP – would it be possible for there to be more data sharing between the two systems and have this information transferred over?
Or, even better, would it be possible for JUSP and KB+ to be integrated? At the moment it is only possible to view the usage statistics of an individual journal within a package through KB+. Would it be possible to add links at package level to the different reports available in JUSP e.g. title usage of the package, top 20 titles and expand the number of reports available, a report showing the least used titles would be useful? At the moment it is crucial for us to be able to demonstrate value for money and to be able to identify the titles that are not being used so that we can promote them to allow us to get the most out of a package. If JUSP were integrated within KB+, JUSP could have a section which included the other reports, not package specific, that are available through JUSP.